Technology of the Month

Wesleyan Events Calendar is the central repository for events that are held at Wesleyan. As you know, the campus is alive with many exciting events every day. We describe here how you can choose to receive a custom email listing of the events in the calendar.

These events are submitted to the system by clicking on the Submit an Event link found in the events calendar page. Submitting an event requires a valid Wesleyan email address and password. The events can be categorized into one or more categories that are available in the system as well as marked as “Wesleyan only” (Only computers on campus network or those connecting from outside using VPN will see these events). The events calendar interface provides various ways to look at these events - either by date or by categories. In addition, we provide basic and advanced search of the calendar.

Once the event is submitted, the Events & Scheduling office verifies that the event’s location has been reserved and the Public Affairs office proofreads the text. When these two offices approve the event, it appears immediately in the events calendar. If the on-campus location has not been reserved or if the Public Affairs office finds errors in the description, the event request will be returned to the requestor for further action.Calendar RSS Feeds and Customized Email

If you are familiar with RSS Feeds and use them on your desktop (such as the Google Desktop ) or websites (iGoogle or Bloglines), you can subscribe to Events Calendar feeds. You will find RSS icons on several of the Events Calendar pages which provide the subscription links.

If you would rather be notified of these events by email, we provide an application that allows you to do this. In your electronic portfolio, in the Tools & Links bucket, you will find the application Customize Events Calendar. When you click on this application, you will see the options shown below. Please click on the thumbnail of the image below to see details (A new window will open).

If you have already customized your calendar email, you will find that the appropriate checkboxes are checked. This application allows you to choose the categories of events that you wish to add to the email, the days of the week that you would like to receive these emails. These emails will contain all events belonging to the categories that you chose and will show the date, time and the title of the event. If you wish to see more details, you can choose the additional fields that should be added to each event in the email. It is important to click on Save Settings to save your changes.

Each event in your email is a clickable link that will take you to the details about the event by opening a browser window. As you can see, this is a very useful tool that lets you customize the email about Wesleyan events. If you only want to know about events on Fridays and the weekends, you may want to choose the categories of interest and choose to receive the email on Thursdays. These emails are typically sent out around 11 AM on the day that you chose.

Hope you find this useful and will use this application to know more about the rich collection of campus events and enjoy them!